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The role played by support staff is absolutely critical to the ongoing success of any good school – and this is certainly the case at OHS. As such, we recognise and value the fundamental importance of our support staff – whether that’s our maintenance team, catering staff or various admin teams. Wherever you work, therefore, and whatever your specialism, you can rely on being valued, supported and rewarded.

With fantastic benefits, a challenging and stimulating workplace and the opportunity to make a difference in girls’ lives, OHS is a truly wonderful place to work.

 

Prep School Receptionist and Administrative Assistant

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Required from: April 2024
Contract: Fixed term until summer 2025
Hours: School days during term time plus inset days.
Salary: £23,210.00 (Full Time Equivalent)
The role:
Oxford High Prep School is looking for a School receptionist and Administrative Assistant to work in our busy Prep School Office
As a school receptionist you will provide a customer-focussed and efficient reception service to telephone callers and visitors to our school including families. You will also assist our pupils and staff with enquires and requests.
You will also provide a general administrative service to support the smooth running of the school. This would include attendance related admin assisting in the preparation of school events maintaining registers making phone calls to families and the organisation of pupil and attendance filing.
Key to the role will be excellent communication skills both verbal and written the ability to maintain a high level of efficiency as well as warmth and empathy.  You will also need to be able to remain calm under pressure with the ability to multi-task and work to tight deadlines. Previous reception or school experience is preferred.
If you have the passion to work in a leading independent day school we would love to hear from you. In return we offer you a great community in which to work where ideas are welcomed.
Oxford High School is Oxfords oldest girls school and provides a vibrant dynamic and creative environment for staff and pupils alike.
About Oxford High School:
Since its foundation over 140 years ago in the heart of Oxfords historic city centre, Oxford High School has been innovative and pioneering in its approach to girls education.
Today Oxford High School is a happy and vibrant place to work. As well as our commitment to girls education we are committed to investing in our staffs personal development through training and learning initiatives and via the Girls Day School Trust network.
Benefits:
As part of the Girls Day School Trust the leading and largest group of independent girls schools in the UK we offer a variety of benefits which include:
  • Competitive salaries and pay progression
  • Access to extensive professional development opportunities
  • Training grants for qualifications
  • Generous pension schemes
  • Free life assurance benefit
  • Free school lunches
  • A discount of up to 50% on fees for children at GDST schools
  • Interest free loans for training, computer purchase loans and travel season ticket loans
  • A Cycle to Work scheme
  • Competitive terms and conditions of employment
For further details and to apply please click on the button below.
Previous Applicants need not apply.
We reserve the right to close this advertisement early if we receive a sufficient number of applications.  An early application is therefore strongly advised.
Closing Date: Midnight Sunday 21 April 2024
Interview Date: Thursday 25 or Friday 26 2024
Oxford High School and the GDST are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service.

Admissions and Communications Officer, Prep School

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Required from: Mid to end of August 2024, negotiable.

Contract term: Permanent

Hours: 36 hours per week (full-time)

Salary: Competitive, plus benefits

This is an exciting opportunity for a dynamic and highly organised individual with a mix of excellent communication, customer service skills, attention to detail and strong administrative and data management skills.

The Prep Admissions and Communications Officer is a critical role for the school and the first and main point of contact for prospective families at Oxford High Prep School (OHPS) throughout the entire admissions process, always providing an exceptional level of service. The role is responsible for overseeing a constant turnaround of enquiries, applications, meetings and visits throughout the year and be responsible for the smooth induction and transition to school life, liaising with key stakeholders as appropriate and so excellent communication and customer service is required.

Your responsibilities will include maintaining the admissions database, handling enquiries from prospective parents and processing applications in a timely fashion, facilitating the administration of the School’s entrance examinations, and much more. All of which are required within very strict timeframes and in combination with managing a very busy and varying workload. You will also oversee admissions events, such as assessment days, open days, virtual meetings and parents’ visits and maintain the Prep School’s social media channels and presence on the school website. 

As you are representing the school, success is determined by prospective families being nurtured appropriately and building relationships quickly. Therefore, the role requires the successful candidate to provide a professional, reassuring, confident and proactive approach to all aspects of the job.

As a vital member of the School’s marketing, admissions and communications team, you will be the main point of contact for all correspondences with prospective families seeking entry to Oxford High Pre School from Reception to Year 6. You will guide families through the full customer journey from initial enquiry to onboarding new students, and everything in between. You will be responsible for ensuring the smooth running and successful completion of the admissions process, for both UK and overseas applicants, whilst always delivering an exceptional level of service and ensuring a high quality of work that is representative of the reputation of the Prep School.  

Additionally, you will support with organising and implementing activities (i.e open events) to support pupil recruitment as well as raising the profile of the School within the local community. You will have the opportunity to lead on specific projects and increase your skill set by taking on a wide variety of tasks that are integral to the positive promotion of OHPS. 

Communications activity will include the planning and execution of activities across various channels to support awareness, engagement and reinforce our key messages across a variety of digital and traditional channels to current and prospective families. 

You will need excellent interpersonal and communication skills, both verbal and written, and be able to maintain a high level of efficiency and attention to detail. You must be able to work independently, taking ownership of your workload, whilst being collaborative and supportive of your colleagues in the department and throughout the school. 

To be successful in this role, you will ideally have experience in customer service or sales, as well as marketing and stakeholder management. An external facing role, you will have a positive and proactive approach to work and enjoy managing multiple projects at once.

Excellent administration skills, experience with databases and the ability to take initiative and make informed decisions is a key part of the role to ensure information is up to date and to provide accurate reporting. You will work independently as well as collaboratively and deliver outputs with a high level of efficiency.

Admissions and Marketing are busy year-round; therefore, this role is full-time and requires someone who is proactive and forward-thinking, to ensure that during peak periods you are well prepared and responsive to the demands of the job. The role is mainly based across our pre-prep and prep school; however you will also work closely with staff based in our senior school.

About Oxford High School:

Since its foundation almost 150 years ago in the heart of Oxford’s historic city centre, Oxford High School has been innovative and pioneering in its approach to girls’ education.

Today, Oxford High School is a happy and vibrant place to work: our girls are highly motivated and ambitious, supportive yet self-aware. From our youngest Reception pupils through to our longest-serving members of staff, there is a real sense of pride at being part of the Oxford High community.

As well as our commitment to girls’ education, we are committed to investing in our staff’s personal development through training and learning initiatives and via the GDST network.

Benefits:

As part of the Girls’ Day School Trust, the leading and largest group of independent girls’ schools in the UK, we offer a variety of benefits, which include:

  • Competitive salaries and pay progression
  • Access to extensive professional development opportunities
  • Training grants for qualifications
  • Generous pension schemes
  • Free life assurance benefit
  • Free school lunches
  • A discount of up to 50% on fees for children at GDST schools
  • Interest free loans for training, computer purchase loans and travel season ticket loans
  • A Cycle to Work scheme
  • Competitive terms and conditions of employment

We reserve the right to close this advertisement early if we receive a sufficient number of applications.  An early application is therefore strongly advised

Closing date: Thursday 25th April 2024 at midnight.

Interviews: 2nd / 3rd May 2024

Oxford High School and The GDST are committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.  On-line searches may be done as part of due diligence checks.

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Please review the key admission dates and deadlines, to ensure you don’t miss out on applying for a place. If you have further questions, contact our friendly Admissions team who are happy to help.

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