ISI Information

5 June 2015

Required on Website

 

2017

Part 1 – Documentation required for all inspections

Schools must send all of this information to the RI as soon as the inspection is announced if it has not been made available previously through the ISI portal or the school website. Any delay in forwarding the information seriously impairs the RI’s ability to draw up the inspection timetable. It is particularly helpful if RIs have access to the documents which are highlighted in bold type.

General information about the schoolInformation about staff and pupils Timetable and organisational information
Self-evaluation form (SEF) [1]

ISI’s completed pre-inspection information document

Statement of school’s aims as presented to parents

Staff handbook Senior; Junior

Boarding staff handbook – N/A

School prospectus

Most recent reports by other inspectorates – Exams (CIE Inspection Report 2017; JCQ Inspection Report 2017); 

Details for reaching the school, entering and parking – on website

A list of staff with first name, surname, subjects, main and other responsibilities (eg as an Excel spreadsheet exported from the school’s management information system)

A list of pupils, with first name, surname, gender and form/tutorial group, (whether boarder or day pupil) arranged by their National Curriculum year groups: LIST

List of pupils by boarding house (with National Curriculum year groups) – N/A

Timings of the school day for all sections of the school – Senior, Junior

Timetables: it is helpful to have teachers’ timetables as well as class or year group timetables and EYFS timetables, indicating subject taught, year group, teacher and room

Information on any changes to normal routines and previously uploaded timetables occurring during the week of the inspection (such as trips out or visitors)

Plan of all sections of the school with teaching rooms clearly labelled and any codes matching those on the timetable

[1] ISI provides a template for the SEF, although it is not compulsory for schools to use this. The template is divided into two sections, the first relating to compliance with regulatory requirements, the second providing the school’s own evaluation of outcomes for pupils. If a school chooses not to use ISI’s SEF template, it should provide other documentation which shows the outcomes of the school’s self-evaluation.

Part 2 – Documentation required for Regulatory Compliance

RegulationOn school website or ISI’s portalTo be emailed when inspection is announcedTo be available in school during inspection Documentation required on OHS website Person responsible at OHS Date to be reviewed
Documentation required for both Full Compliance Inspections and Focused Compliance Inspections   
Part 1 – Quality of education provided
2 Curriculum2a Curriculum policy2b Curriculum plan – by years, with subjects, teaching groups and numbers of lessons per cycle, number of pupils, whether an option, setting arrangements

2c Extra-curricular activities – list of activities, including those for the EYFS, and a note of those happening during the inspection

2d PSHE – scheme of work for personal, social, health and economic education

Long- and medium-term curriculum plans

Guidelines and schemes of work relating to individual subjects

EYFS curriculum: long and medium-term planning

Particulars of the educational and welfare provision for pupils with statements or EHC plans and for pupils for whom English is an additional language

Curriculum Plan
Curriculum Policy

EAL
Extra-Curricular – Clubs and
Activities: Senior  Spring 2018, Junior

PSHCE –
Senior
PSHCE; 6th Form;
Junior PSHCE – EYFS and KS1; KS2
PS/KG

SENco

 

Curriculum Plan Sept 2018

Curriculum Policy Sept 2018

EAL Jan 2018

Sept 2018

Working Docs  from Sept 2017

 

3 Teaching[Schools must ensure they provide ISI with their examination results and/or other standardised test data][The school’s compliance with teaching regulations will be evaluated through a range of evidence including, observation of lessons, scrutiny of pupils’ work discussion with pupils and analysis of performance data]Examination results loaded onto ISI http://www.isidataportal.comJN/JMCAdded October 2017 for:

2016-17 RESULTS:

PIPS, INCAS, MidYIS, iGCSE, A Levels

4 Framework for pupil performance 4a Pupil performance – No specific documentation required, but the school may wish to provide a statement as to how it measures pupils’ performance, including for the EYFS if applicable.    
Part 2 Spiritual, moral, social and cultural development of pupils   
5 Spiritual, moral, social and cultural development 5 SMSC – The regulations do not require any specific documentation for SMSC, but the school may have documents it would like to submit to show how it meets regulatory requirements with regard to SMSC    
Part 3 Welfare, health and safety of pupils and other legislation   
7 Safeguarding7a Safeguarding policy7b Whistleblowing – Staff disciplinary, grievance and whistleblowing policy

7c Staff induction – Staff induction, training and development programme

7d Annual review – Extract of minutes relating to most recent review of safeguarding

7e Code of conduct – for staff

Record of allegations or incidents involving safeguarding issues and details of correspondence relating to these allegationsSafeguarding Policy

Safeguarding Procedures

DSL

DSL

 Policy and Procedures – last update Sept  2017 

 

8 Safeguarding of boarders8a Boarders’ safeguarding policy – If applicable and not included in 7(a) and (b)8b Access to premises –by people outside the school

8c Supervision – of ancillary, contract and ‘unchecked’ staff

8d Guardians and lodgings – If applicable, arrangements for educational guardians or lodgings arranged by the school

8e Agreements – with any adult providing lodgings to pupils

8f Host guidance – if applicable, guidance on welfare to host families accommodating pupils on behalf of the school

Details of agreements and code of conduct with resident adults not on the staff N/AN/A
9 Behaviour9a Behaviour – policy to promote good behaviour and to set out the sanctions for misbehaviour Records of the sanctions imposed upon pupils for serious misbehaviourOHS Discipline and Behaviour for Learning PolicyDH-S&S, Head-Junior September 2018
10 Bullying10a Bullying – anti-bullying strategy or equivalent Record of cases of bullyingAnti-Bullying PolicyDH-S&S, Head Junior June 2018
11 Health and safety11 Health and safety – policy or equivalent (A9) Records of health and safety checksWhole School Health and Safety PolicyDFO September 2018
12 Fire safety12a Fire risk assessment

12b Fire procedures

 Arrangements and supporting paperwork to check compliance with Regulatory Reform (Fire Safety) Order 2005

Reports and other documentation relating to fire prevention and any visits by the fire officer;

Records of fire drills held, including details of fire drills undertaken in boarding time, by house if different

Whole School Fire Safety Policy

 

Example risk assessments

 

Records of Fire Drills

DFO

 

 

DFO

 

DFO

 
13 First aid13a First aid – written policy on first aid13b Care of boarders – who are unwell

13c Paediatric first aid – names of those qualified in paediatric first aid

13d Administration of medicine – EYFS policy on the administration of medicine

Records of any accidents or incidents that have taken place in the schoolFirst Aid Policy

First Aid Appendix A; Appendix B; Appendix C

Nurses, DH-S&S, Head-Junior November 2018
14 Supervision of pupils14a Supervision – arrangements for supervision of pupils and EYFS children

14b Missing child policy – and policy for arrangements when a child is not collected

14c EYFS supervision – arrangements for supervision of EYFS pupils throughout the school day

14d School journeys – Safety and supervision on school journeys

14e After-school care – details of any before- or after-school care (including names of staff, their qualifications and details of child/adult ratios)

 See supervision (staff handbook)

 

ASC (incl. EYFS)

  
15 Admission and attendance registers15a Admissions – policy and arrangements for admissions and exclusions The daily attendance registers (in electronic form if so kept)

The admission register (in electronic form if so kept)

Admissions Policy 

 

 

Attendance Register

Admissions Register

 

Fixed Period and Permanent Exclusions Policy

Director of Admission

 

 

 

Office

Admissions

 

GDST

January 2019

 

 

 

 

 

Checked Feb 2018

 

16 Risk assessment16a Risk assessment – policy16b Risky areas – pupil access to risky areas of school buildings and grounds

16c Major incidents – policy and plans for foreseeable crises

16d EYFS risk assessments – sample EYFS on-site risk assessment and risk assessment for visits or activities outside school

Sample risk assessments

Risk assessments of high-risk areas and school trips/visits

GDST Risk Assessment StatementDFO November 2018
O Accessibility plan17a Equal opportunities – policy for equality of opportunity, including adjustments for accessibility

17b Accessibility plan – three-year plan for compliance with Schedule 10 of the Equality Act 2010

  GDST Equal Opportunities Policy

 

GDST

 

 

 

Checked for updates: January 2017

 

Accessibility Plan

 

SEND Policy

 

DFO

 

SENco

 

Part 4 Suitability of staff, supply staff and proprietors   
18 Checking of members of staff18a Recruitment policy Single central register of appointments

Access to staff appointment files, for verification of evidence recorded on SCR

Sample of Single Central RegisterHR/DFO 
19 Checking of supply staff   
20 Proprietor and governorsGovernorsJXB September 2018
21 Single central register of appointments   
Part 5 Premises and accommodation   
23 Toilet, washing and changing facilities  [Compliance with the regulations relating to premises and accommodation will be evaluated through first-hand observation during a tour of the school accompanied by school staff]N/A Regulation will be evaluated through first-hand observation during tour of school.
24 Accommodation for medical needs  N/A 
25 Maintenance of premises and accommodation  N/A 
26 Acoustics  N/A 
27 Internal and external lighting  N/A 
28 Drinking water and water supply  N/A 
29 Outdoor space for PE and play  N/A 
30 Boarding accommodation  N/A 
Part 6 Provision of information   
32 Publication of information[The school’s compliance with this regulation will be evaluated through scrutiny of the school’s website. If the school has information which should be made available to parents but which does not appear on the website, the school should provide evidence to inspectors that such information is indeed available.]OHS Website

Firefly

SOCS

  
Part 7 Manner in which complaints are handled   
33 Complaints procedure33a Complaints procedure Record of all formal parental complaints and whether they were resolved at the formal stage or proceeded to a panel hearing; and the action taken by the school as a result of those complaints (including EYFS concerns/complaints and those identified as relating to boarding)Complaints Policy

 

All records of complaints in EA to Head’s Office

GDST

 

 

JXB

 Checked Feb 2018

 

 

 

Part 8 Quality of leadership and management    
34

Leadership and management

 34a Annual report – most recent annual report to governors

34b Governors’ minutes – one set of recent minutes from the governing body and its academic sub-committee (or equivalent)

Access to minutes of committee and sub-committee meetings of governors;Head’s Report to Governors:

Headmaster’s Report Autumn 2017; Head’s Report Summer 2017; Head’s Report Spring 2017

SGB Minutes Autumn 2017

JXB

JXB

 All minutes from Autumn 2017
Additional documentation required for schools with residential accommodation only to ensure compliance with National Minimum Standards.

Not all NMS are listed as documentation required for most of the NMS is already included in the grids above for the ISSRs.

   
NMS 1 Statement of boarding principles B1a Boarding principles – statement of boarding principles and practice

B1b New boarders – Key written information for new boarders

  N/AN/A
NMS 2 Boarders’ induction and support B2a Independent listener – pupil access to a person independent of the school staff group

B2b House handbooks – as sent to parents and pupils

  N/AN/A
NMS 8 Provision and preparation of food and drinks B8a Special provision – provision for pupils with particular religious, dietary, language or cultural needs  N/AN/A
NMS 13 Management and development of boarding B13a Self-assessment – any boarding house self-assessment / action plans (if available)  N/AN/A
NMS 15 Staffing and supervision B15a Job descriptions – for staff with boarding duties  N/AN/A
NMS 19 Prefects B19a Prefects – duties, powers and responsibilities and any job descriptions for house and school prefects  N/AN/A
NMS Appendix 1 BA1 Inset – list of INSET/professional development for boarding staff  N/AN/A

Part 3 – Documentation required for Educational Quality Inspections only

Documentation required for Educational Quality Inspections only
Pupils’ academic and other achievements[Schools must ensure they provide ISI with their examination results and/or other standardised test data]Documentation which provides evidence of pupils’ academic and other achievements if not already noted in the SEF.Records of pupils’ attainment and progress, including analysis of achievement for different groups of pupils, especially the more able, those with SEND or statements/EHC plans, and those with EAL

SEN annual reviews and individual education (IEP/EHC) plans

Pupils’ personal development Documentation which provides evidence of pupils’ personal development if not already noted in the SEF. 

 

January 2016 Inspection

Documentation   required on WebsiteRegulationPerson   responsible @OHSDate to be reviewed
A 1Policy and arrangements for admissions, misbehaviour and exclusionsPart 6,   paragraph 32(3)(a)Admissions   Officer
GDST
January 2017
August 2016
A 2Particulars of the educational and welfare provision for pupils with statements/EHC plans and pupils for whom English is an additional language OHS EAL PolicyPart 6,   paragraph 32(3)(b)SENCOJanuary 2017
A 3Curriculum policy (but not the detailed supporting plans and schemes)Part 1,   paragraph 2(1)(a)Deputy   Head – Academic
Head – Junior School
September 2016
A 4Policy to promote good behaviour and to set out the sanctions for misbehaviour:
OHS Discipline and Behaviour for Learning Policy 2015 whole school
Part 3,   paragraph 9Deputy   Head
Head – Junior School
October 2016
A 5Scheme of work for personal, social and health education (PSHE) Senior: PSHCE;  Junior: EYFS/KS1 (PSHE); KS2 PSHEPart 1,   paragraph 2(2)(d)Head of   PSHCESenior 2015-16
Junior SOW Aug 2016
A 6Arrangements for safeguarding  and, if applicable and not included in 7(a) and (b), boarders’ safeguarding policy; proceduresPart 3,   paragraphs 7(a) and (b)Part 3, paragraph 8(a) and (b)Deputy   Head
Head – Junior School
Last update 21st September 2016
A 7Written policy on First Aid (whole school);

First Aid PolicyAppendix A , Appendix B , Appendix C , Appendix D

Part 3,   paragraph 13School Nurse/Deputy Head/Head of Junior SchoolAugust 2016
A 8Anti-bullying strategy or equivalent; Anti-bullying PolicyPart 3,   paragraph 10Deputy HeadJanuary 2017
A 9Health and safety policy or equivalent
H and S Whole School Policy 2016-17; GDST H & S Policy 2016-17
and sample risk assessments: trip; sport;
Sample Risk Assessments Nov 2014
Part 3,   paragraph 11DFOSeptember 2017
August 2016
A 10Risk Assessment Policy Risk Assessment StatementPart 3, paragraph 16 DFO January 2016
A 11Fire risk assessment; fire procedures
Fire Safety Policy and Emergency Evacuation Plan 2017 – Whole School
NB arrangements and supporting paperwork are to be viewed in school to check  compliance with the Regulatory Reform (Fire Safety) Order 2005
Part 3,   paragraph 12DFOAugust 2017
A 12Supervision of pupils (for example, guidance in a staff   handbook): Senior School Supervision of pupilsJnr School Supervision of pupilsPart 3,   paragraph 14Deputy Head
Head – Junior School
Senior: August 2016 Junior: August 2016
A 13Where practical to provide, a sample from the single central register of appointments to enable reporting inspectors to ascertain in general terms that correct procedures are being followed, eg in terms of  the register holding the correct type and format of entries. [For reasons of confidentiality, sequential numbers MUST be used instead of names and other personal information] The actual register will be viewed on‐site, usually alongside the staff who are responsible for maintaining it.Part 4,   paragraph 21Senior AdministratorDecember 2017
A 14Complaints procedurePart 7,   paragraph 33GDSTUpdated GDST Policy October 2015
A 15Three-year accessibility plan for compliance with Schedule   10 of the Equality Act 2010
OHS Accessibility Plan 2016;  SEND policy
SENCO
DFO
Updated January 2016

Policy review: Autumn 2017

A16/N1The timings of the school day, including all timed arrangements for all sections   of the school (for example, assemblies, extra-curricular activities, boarding   and EYFS) See N1 below

 

Required at 5 days’ notice

 

Information   required immediately at 5 days’ notice pointPerson   responsible @OHSDate to   be reviewed
N 1The timings of the school day, including all timed arrangements for all sections of the school (for example, assemblies, extra-curricular activities, boarding and EYFS) SeniorJuniorDeputy HeadSenior: August 2016
Junior: August 2016
N 2Details for reaching the school, entering and parkingWebsiteAugust 2016
N 3A plan of the school with teaching rooms clearly labelled and any codes matching those on the timetable Senior School Plan;

Senior school -sports hall, sixth form centre etc Rev A
Senior school main building Rev B Junior schools floor plans; Junior School Overview Plan

DFOAugust 2016
N 4If  applicable, the location of boarding houses, with a note of number, gender and age of boardersN/AN/A
N 5A  subject timetable with subject, year group, teacher and room indicated (plus   a key to the symbols used) and with a clear indication of the lessons   occurring during the time of the inspection
Senior, Snr Sch: Key to symbols, Dept. Timetables: Art, Drama, Music; Classics; Eco, Pol, Phil, Psych; English; Geog, Hist, RS; Maths; MFL, Sc; Sport Junior, Key to Jnr Sch Symbols; Jnr School Timetable for week of 18th Jan
Deputy Head – AcademicSenior: January 2016
Junior: September 2015-16
N 6The staff handbook
Junior Staff Handbook,
Senior Staff Handbook 2016-17
Head of Junior School
Deputy Head
Junior 2015-16 (Sept)
Senior last update Nov 2015
N 7The aims of the school as presented to parents – aimsWebsite Current
N 8Either the completed ISI staffing form OR the school’s own list with the following information: first name, surname, subjects, main and other responsibilities, and note if newly qualified teacher (NQT) ISI-General-Inspection-Documents-Staffing-form.Head’s PA September 2016 (updated Jan 2016)
N 9Senior School curriculum plan (Sept 2015-16) by years, with subjects, teaching groups and numbers of  lessons per cycle, number of pupils, whether an option, setting arrangements; Junior School Curriculum Plan 2015Deputy Head – AcademicSeptember 2016
N 10A school prospectus including inserts of information required for parents under the Independent School Standards Regulations, Part 6 – A hard copy will be provided on the day of inspection – the following link  provides admissions information produced in the prospectus.Admissions OfficerPrinted July  2013 – Annual Information and Inserts updated September 2015
N 11Most  recent Heads report to governors; Oct 2015 (includes Safeguarding Addendum)Head’s PAAutumn Term Report 2015
N 12School Strategic Plan OHS 2013 – 2018; Junior School Development Plan 2016HeadUpdated May 2015
N 13List of  governors/proprietors, brief backgrounds, and any special responsibilities; brief biogsHead’s PAJan 2017
N 14One set of recent minutes from the governing body and its academic sub-committee (or   equivalent) AND extract of minutes relating to most recent review of safeguarding. Minutes (Feb 2015), Minutes (May 2015);  Minutes (Oct 2015)Head’s PAMinutes from Feb 2015  Minutes from May 2015 Minutes from Oct 2015
N 15Full List of extra-curricular activities including a list   of those happening during the inspection Senior School Extra Curricular Activities Booklet Spring 2014, Summer 2014, Extra-Curricular 2014-15, Extra-Curricular Spring 2015, Summer 2015; Extra-Curricular 2015-16 ; Spring 2016
Junior School: extra-curricular activities 2014; Junior clubs 2014; Junior clubs Spring 2015; Junior Autumn 2015; Junior (Sports) – Autumn 2015; Clubs Spring 2016
Senior AdministratorSenior: Termly
Last update Jan 2016
Junior: Last update January 2016
N 16Lists of pupils by their National Curriculum year groupsSIMS ManagerList for 13/01/2016
N 17Lists of pupils by boarding house (with National Curriculum year group)N/AN/A
N 18List of washroom locations and facilities (WCs, wash basins, showers etc)
and a note  indicating their designation to pupils
DFOJuly 2016
N19House  Handbooks (as sent to parents and pupils): Junior School Handbook; Year 7; Year 8; Year 9; Year 10; Year 11; Year 12/13;All August 2016
N23Timings of the EYFS day, if not included in N1 above See N1 above
N24A plan of the school with EYFS room(s) clearly labelled Plan of EYFS rooms: Plan September 2016
N25For each class/group, a timetable for the inspection week with a clear indication of the lessons/curriculum activities and routines available during the time of the inspection Will be provided on inspection week
N26Information on any changes to normal routines (such as trips out or visitors)Will be provided on inspection week
N27Details of any before- or after-school care (including names of staff, their qualifications and details of child/adult ratios): Details; Extended Hours CareSeptember 2015-16

Booklet August 2016

N28List of EYFS extra-curricular activities, and a note of those happening during the inspection, with names of staff and their qualifications
N29Any self-evaluation  prepared by the school, whether or not using ISI’s form. SEF Working document
N30Completed  Pre-inspection information (Part 2) Pre-inspection information (Part 2) Working document

Useful additional documents

GDST ISI Inspection Briefing Document

At the School for visit
   At the school for Inspection visitPerson responsible @OHSDate to be reviewed
V 1the daily attendance registers*Deputy Head

V 2

the admission register*

Admissions Officer

V 3

records of pupils’ attainment and progress

Deputy Head – Academic

V 4

records of the sanctions imposed upon pupils for serious misbehaviour*

Deputy Head

V 5

record of cases of bullying*

Deputy Head

V 6record of pupils with special educational needs and learning difficulties, includingthose with statements of SEN and including nature of difficulty*SENCO
V 7evidence of progress for pupils with special educational needs and learning difficulties (from records and samples of work)*SENCO
V 8statements of special educational needsSENCO
V 9SEN annual reviews and individual education plansSENCO
V 10school long- and medium-term curriculum plans, where applicableDeputy Head – Academic

V 11

guidelines and schemes of work relating to individual subjects;

HODs

V 12

records of any accidents or incidents that have taken place in the school*

School Nurse

V 13

records of fire drills held*

DFO/Deputy Head

V 14reports and other documentation relating to fire prevention and any visits by the fire officer*;DFO
V 15most recent reports by other inspectorates: for example, Office for Standards in Education (Ofsted), Commission for Social Care Inspection (CSCI), British Accreditation Council (BAC), Council for the Registration of Schools Teaching Dyslexic Pupils (CReSTeD);Head of Careers/Head of IT

V 16

records of checks made on staff for suitability (access to staff files)*

Head’s PA

V 17

a record of allegations or incidents involving safeguarding issues*

Deputy Head

V 18a record of all formal parental complaints and whether they were resolved at the formal stage or proceeded to a panel hearing; and the action taken by the school as a result of those complaints*Head
V 19evidence of implementation of procedures as required by the Independent School Standards Regulations and other legislation*;Deputy Head – Academic
V 20access to minutes of committee and sub-committee meetings of governors;Head’s PA

V 21

school magazines and newsletters for the last full academic year.

PA to Deputy Heads

 Up to date

 

Those marked with an asterisk (*) are likely to be viewed in company with the head or a senior member of staff and need not necessarily be available in the inspection room, but it is helpful if the others are.

Come and see for yourself

We are always happy to welcome you for a visit to our school, so that you can see for yourself how our girls learn, flourish and excel. Check for the next open morning or get in touch.

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